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VAT invoice generator for four countries

Make a VAT invoice for the United Kingdom, Ireland, South Africa or the UAE, free in your browser. Pick the country and the preset fills in the standard rate, the VAT number label and the currency. Set a different rate on any line, keep zero rated items clearly separate, and download a PDF with the VAT worked out.

VAT invoice editor
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    Tax ID
    Bill to
    Tax ID
    Line items. Press Enter to add a line, Alt with the arrow keys to move one.
    #Item and descriptionQtyPriceTaxAmountOptions
    10.00
    20.00
    or press Enter in the last row
    Payment details
    Subtotal0.00
    Total0.00
    Amount due0.00

    Total0.00

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    To send it, your email and this PDF go to WhizInvoice, our sister company, which delivers the email. Read our privacy policy.

    How to make a VAT invoice here

    Choose the country, tick that you are VAT registered, and decide whether the prices you type are before VAT (Added) or include it (Included). Enter your VAT number or TRN, your customer’s details and the lines. Each line takes its own rate, and the totals show VAT for each rate.

    • For mixed baskets, set the default rate and change only the lines that differ.
    • For a zero rated line, set it to 0% so it shows clearly that no VAT is charged.
    • For a reverse charge supply in Ireland, add the note “reverse charge applies” and your customer’s VAT number.
    • Download the PDF, or press Email me to send it to yourself.

    Rates, thresholds and deadlines by country

    Each country sets its own rates, registration threshold and deadline for issuing the document. The figures below come from each tax authority’s own pages, checked in October 2026, and they are the ones the presets use. Ireland and South Africa both changed something in 2026.

    CountryStandardOther ratesRegister fromIssue within
    United Kingdom20%5%, 0%£90,000 taxable turnover30 days of the tax point, normally
    Ireland23%13.5%, 9%, 4.8%, 0%€42,500 services, €85,000 goods15 days after the month of supply
    South Africa15%0%R2.3 million, from 1 April 202621 days
    UAE5%0%, plus exempt suppliesAED 375,00014 calendar days

    United Kingdom and Ireland

    Neither HMRC nor Revenue lists any title wording among the required details, so plain Invoice is fine. What both do require is a unique sequential number, your registered name, address and VAT number, the customer’s name and address, and the rate and VAT for each line.

    • UK: show the unit price, the quantity, the total before VAT and the total VAT in sterling, even when the lines are in another currency. A simplified version is allowed at £250 or less including VAT if the customer agrees.
    • Ireland: show the VAT exclusive unit price, a breakdown by rate and the date of supply. A foreign currency invoice must also show the figures in euro at the Central Bank selling rate. Since 1 July 2026, hairdressing, catering and hot take away food are at 9%.

    South Africa and the UAE

    Both countries put rules on the title. SARS accepts “Tax Invoice”, “VAT Invoice” or “Invoice”, and the UAE’s Federal Tax Authority requires the words “tax invoice” clearly displayed. Both also have a lighter version for smaller or simpler sales.

    • South Africa: a full document above R5 000, an abridged one below that except for zero rated supplies, and none below R50. You can show VAT as a separate amount, or give the total with “VAT included @ 15%”. Prices you advertise must include VAT.
    • UAE: show each line’s unit price, quantity, VAT rate and amount in dirham, plus your TRN. Foreign currency amounts need the exchange rate and its source. A simplified version is allowed for unregistered buyers, or registered buyers spending AED 10,000 or less including VAT.

    The UAE is also bringing in e-invoicing: businesses with revenue of AED 50 million or more must appoint an accredited provider by 30 October 2026 and go live by 1 January 2027. A PDF from this tool is not an e-invoice under that system.

    Example: a UAE bill from a design studio

    This example shows an interior design studio in Dubai billing a registered clinic. At AED 5,250 including VAT a simplified version would be allowed, but the full one is shown here. All names, the TRNs and the prices are invented for illustration.

    LineQtyUnit priceVATAmount
    Design consultation, hours4AED 450.005%AED 1,800.00
    Furniture layout drawings1AED 2,500.005%AED 2,500.00
    Site visits2AED 350.005%AED 700.00
    VAT totalAED 250.00
    Amount payableAED 5,250.00

    The title reads Tax Invoice. Both parties show a 15 digit TRN, such as 100123456700003.

    Questions, answered.

    Short answers first. Something missing? Ask us.

    What is the difference between a VAT invoice and a VAT receipt?

    An invoice asks for payment and gives a registered customer what they need to reclaim VAT. A receipt confirms you were paid. In the UK, retailers may give a simplified document for sales of £250 or less including VAT, which many people call a VAT receipt. For a plain proof of payment, use our receipt maker.

    Does the title have to mention VAT?

    Not in the UK or Ireland, where the official lists of details set no title. South Africa accepts Tax Invoice, VAT Invoice or Invoice. The UAE requires the words tax invoice. The preset sets a suitable title for each country, and you can edit it where the law allows.

    Can I charge VAT if I am not registered?

    No. Only registered businesses can charge VAT or show a VAT number. Registration is required in the UK once taxable turnover passes £90,000, in Ireland at €42,500 for services or €85,000 for goods, in South Africa at R2.3 million, and in the UAE at AED 375,000. Set Tax to None until you register.

    Can zero rated and standard rated items share one bill?

    Yes. Set each line to its own rate. HMRC asks that zero rated or exempt items show clearly that no VAT is payable, with a separate total, and the tool shows VAT for each rate. In Ireland, Revenue asks for a breakdown by rate, which the totals block gives you.

    How do I show VAT on a foreign currency bill?

    Each country handles it differently. In the UK the total VAT must be shown in sterling. In Ireland the figures must also be shown in euro at the Central Bank selling rate. In the UAE, VAT must be in dirham, with the exchange rate used and its source.

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