How do I write a flooring invoice?

Start with your details and the customer's, an invoice number and date, and the site address. List material by area, laying by area, accessories such as underlay and skirting, and any preparation as separate lines. Add tax, subtract any advance received and state the balance and due date.

How do I bill carpet fitting?

A carpet fitting invoice usually charges the carpet by area or by roll length, the gripper and underlay by area or length, and fitting by area. Add stair fitting per step if there are stairs, and a flat charge for lifting and removing the old carpet if you did that too.

Should I charge for wastage on a flooring invoice?

Charge for the material you bought for the job if the customer agreed to that in the quote, which normally includes a cutting allowance. Show the laid area separately so the customer can see the difference, and hand over or note any full boxes left over.

Which GST applies to a flooring job in another state?

Under GST, CGST and SGST apply to supplies within a state and IGST applies to supplies between states, according to CBIC. A flooring business in Karnataka laying floors in Tamil Nadu should therefore check the place of supply and, where it is inter-state, charge IGST and show the state name.

When must a flooring contractor in India issue the invoice?

For services, CBIC's invoice rules say the tax invoice is issued within thirty days of the date of supply. Many contractors simply invoice on completion, or bill in stages on longer projects with a separate numbered invoice for each stage, each one dated when that stage is handed over.

Flooring Invoice Template: Per Square Foot With GST

Billing by area: measured, laid and wastage

Flooring is commonly priced per square foot in India, and per square foot or square meter elsewhere. The figure that matters is which area you bill. Material is often bought with extra for cutting waste, while laying is charged on the room area actually covered. Say which one each line uses.

A 620 sq ft office might need 680 sq ft of planks once cuts around columns and doorways are allowed for. Bill the material at 680 if the customer agreed to buy the boxes, and the laying at 620. Writing “laid area 620 sq ft, material 680 sq ft including cutting allowance” in the notes stops the customer measuring the room and thinking they were overcharged.

Example lines on a floor installation invoice

Most flooring jobs have four kinds of line: material, laying, accessories such as underlay and skirting, and preparation such as lifting old tiles or leveling. The prices below are examples in rupees, before GST, to show units only; real rates depend on the product, city and site.

Line	Unit	Example rate (INR)
SPC vinyl plank, 4 mm, supply	Per sq ft	95
Laying vinyl or laminate	Per sq ft	28
Foam underlay	Per sq ft	9
PVC skirting, fixed	Per running ft	45
Carpet tile fitting	Per sq ft	22
Remove old tiles and clear debris	Per job	6,500

What a flooring invoice template needs under Indian GST

A GST registered flooring business issues a tax invoice with the particulars in Rule 46 of the CGST Rules, as listed by CBIC. For a job within your own state, charge CGST and SGST; for a customer in another state, charge IGST. The generator splits CGST and SGST for you.

Your name, address and GSTIN, and a consecutive serial number unique for the financial year.
The customer’s name, address and GSTIN if they are registered. For an unregistered customer with a taxable value of fifty thousand rupees or more, add their name and address and the delivery address with state name and code.
HSN code for goods and accounting code for services, with quantity and unit for goods.
Taxable value after discount, the rate and amount of each tax, and your signature.

The GST Council’s 2025 changes set a merit rate of 5% and a standard rate of 18%, with other special rates. Materials and laying can fall under different codes, so confirm the rate for each line. Our guide to adding GST walks through the math.

When the customer buys the material

Some customers buy flooring themselves and hire you only to lay it. In that case the invoice carries no material line at all, only laying, accessories you supplied and preparation. Write “material supplied by customer” in the notes so nobody later asks why the boxes are missing from the bill.

Check the delivery before you start and note any shortfall or damaged boxes in writing. If you have to stop because there is not enough material, a return visit charge is fair only if your terms said so before the job began.

Flooring invoice mistakes that slow payment

Flooring disputes are almost always about area or about extra work found on the day. A customer who measures 600 sq ft and sees 680 on the bill will call before paying. Clear notes and separate lines prevent most of those calls.

One combined rate with no split. Show material and laying apart, unless the quote combined them.
Leveling billed without warning. If the subfloor needed compound, say how many bags and why.
Missing HSN or SAC codes on a GST tax invoice.
Wrong tax type. An out of state customer needs IGST, not CGST and SGST.

Using the flooring template and generator

Download the flooring layout as Word, Excel or PDF from this page. Or open the flooring invoice generator with an office vinyl job loaded, which sets India and 18% GST split into CGST and SGST, and change the areas, rates and codes to match your job.

Floor and wall tiles have their own tiling invoice template, and fitted wardrobes or wooden staircases go on the carpentry invoice. Rules for Indian invoices are on the India invoice template page, and all layouts are on the templates hub.

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Flooring invoice template for vinyl, laminate, wood and carpet

01What is a flooring invoice template?

Eight parts of a flooring invoice

Work out the tax before you invoice