When a barber needs an invoice, not just a receipt
A walk in client who pays at the chair needs a receipt, not an invoice. You need an invoice when someone pays later or pays for other people: a company booking cuts for staff, a care home arranging visits for residents, a parent settling a monthly family account, or a production team booking grooming for a shoot.
For counter sales, our receipt maker produces a barber receipt in seconds. The guide to invoice versus receipt explains when each one fits.
Barber invoice template line items and example prices
These lines suit a barbershop that also travels to clients. Prices are examples in Singapore dollars, before GST, to show how to structure the bill. Naming the service exactly, such as skin fade rather than haircut, helps a company’s admin team check the invoice against the list of staff who sat in the chair.
| Line item | Basis | Example price (SGD) |
|---|---|---|
| Men’s haircut, scissor and clipper | Per client | $22 (example) |
| Skin fade with line up | Per client | $28 (example) |
| Beard trim and shape | Per client | $12 (example) |
| Kids cut, under 12 | Per child | $15 (example) |
| Home visit call out, within 10 km | Per visit | $30 (example) |
| On site setup with chairs, capes and mirror | Per booking | $80 (example) |
GST on a barber shop invoice in Singapore
Singapore GST is 9%, and you must register once taxable turnover is more than $1 million in a calendar year, or is expected to pass that in the next 12 months. A smaller shop that is not registered sends a plain invoice with no GST. A registered shop has extra duties to meet.
- Title: the words Tax Invoice must appear in a prominent place.
- On the document: the shop’s name, address and GST number; an identifying number and issue date; who the client is and where they are; what you did; then the 9% rate, the pre tax subtotal, the tax itself and the final sum.
- Timing: issue a tax invoice to a GST registered customer within 30 days of the supply.
- Simplified version: allowed when the total including GST is $1,000 or less.
- Price board: every price you show or quote to walk in clients has to be the GST inclusive figure.
Read IRAS guidance on invoicing customers, or the Singapore tax invoice template page.
Pricing home visits and on site grooming
Home and office visits take travel time and setup, so barbers add a call out or setup charge on top of the cut price, and often set a minimum booking. Put that charge on its own line instead of lifting each haircut price, so the client sees what the convenience costs and your shop prices stay consistent.
- Minimum booking: for example, at least six cuts for an office visit.
- Same address, several clients: charge one call out and list each cut.
- Care homes: bill the home or the family, as agreed, and name each resident in the line.
- Late cancellation: a flat fee stated in your booking terms.
Prepaid cut packages and family accounts
Prepaid packages, such as five cuts paid up front, bring cash in early and keep regulars coming back. Invoice the package once, with an expiry date, then track cuts used on each later receipt. A family account works the other way round: cuts for a parent and children add up through the month and go on one invoice.
Kids cuts for siblings sit best on separate lines with each child’s first name, the same habit a childcare provider’s weekly bill uses for brothers and sisters.
Hair salon invoice mistakes to avoid
Barbers and hair salons lose money on invoices mostly through what is left out: the call out fee nobody agreed, the extra staff who joined a grooming session, or a package that never expires. A short check before sending keeps payment on time.
- Pre GST prices on your board when you are registered, which IRAS does not allow for public price display.
- No client names on a group booking, so the company cannot match cuts to staff.
- Call out fees added after the visit without agreement beforehand.
- Packages with no expiry date, leaving unused cuts open for years.
Start from the office grooming sample
The barber sample invoice opens a Tanjong Pagar shop’s tax invoice for a morning at a logistics company: 18 haircuts, 7 beard trims, 3 buzz cuts, setup and travel, with 9% GST. Change the services and counts, add your logo, and save the PDF or print it.
Other designs are in the invoice template gallery. For trades with similar booking patterns, see the driving lesson invoice and the tailor invoice.
Fill it in on screen and download or email a real PDF. No sign up.