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Tax invoice generator with country presets

Use this tax invoice generator when you are registered for GST or VAT and need to bill another business. Choose your country and the preset fills in the usual rate, the label for your tax number and the title wording your tax office expects. Set a rate on each line, mark exempt lines, and download a PDF with the tax shown in full.

Tax invoice editor
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    Set up for your countryChange

    Tax ID
    Bill to
    Tax ID
    Line items. Press Enter to add a line, Alt with the arrow keys to move one.
    #Item and descriptionQtyPriceTaxAmountOptions
    10.00
    20.00
    or press Enter in the last row
    Payment details
    Subtotal0.00
    Total0.00
    Amount due0.00

    Total0.00

    Email me this invoice

    We will send the PDF to your inbox, so you have a copy to forward or keep.

    To send it, your email and this PDF go to WhizInvoice, our sister company, which delivers the email. Read our privacy policy.

    How to use the generator

    Start with the country, because it drives everything else: the currency, the name of the tax, the standard rate and the document title. Then fill in both parties, the lines and how you want to be paid. The draft is saved in your browser as you go.

    • Choose your country from the list of presets.
    • Tick that you are registered, then set Tax to Added or Included.
    • Enter your business name, address and tax number: an ABN, GST number, VAT number, GSTIN or TRN, depending on the country.
    • Enter your customer’s details, with their tax number where required.
    • Add a line for each item or service. Change the rate on a single line, or tick Exempt, when it is taxed differently.
    • Check the number, issue date and due date, then download the PDF.

    Where the law sets the title wording

    Some countries require particular words at the top of the document and others leave it to you. Australia, Singapore and the UAE require the words “tax invoice”. South Africa accepts “Tax Invoice”, “VAT Invoice” or plain “Invoice”. The presets follow each tax office, so the title changes when you switch country.

    CountryTitle rule from the tax officeWhat the preset does
    AustraliaRequired wordingSets it for you
    SingaporeRequired, in a prominent placeSets it for you
    UAERequired, clearly displayedSets it for you
    South AfricaOne of three accepted wordingsSets one; you can switch to VAT Invoice
    New ZealandOptional since 1 April 2023Your choice; the old title is still fine
    United KingdomNo wording in HMRC’s list of detailsYour choice
    IrelandNo wording in Revenue’s list of detailsYour choice

    If you are not registered, keep the title as plain Invoice. In Australia, a business that is not registered for GST must not use that wording on its regular invoices.

    What a tax invoice must show

    The core is similar everywhere: your name and tax number, the issue date, a unique number, the customer, a description of what you supplied, the tax rate, the tax amount and the totals. Value thresholds then decide how much detail a smaller sale needs.

    • Australia: required for taxable sales over $82.50 including GST, or on request; the buyer’s identity or ABN over $1,000.
    • New Zealand: minimal details at $200 or less; over $1,000, a registered buyer’s name and one identifier.
    • United Kingdom: a simplified version is allowed at £250 or less including VAT, if the customer agrees.
    • Ireland: a simplified version is allowed up to €100.
    • Singapore: a simplified version is allowed when the total including GST is $1,000 or less.
    • South Africa: a full document above R5 000, an abridged one below that (not for zero rated supplies), and none is needed below R50.
    • UAE: simplified when the buyer is not registered, or the VAT inclusive amount is AED 10,000 or less.

    Tax per line, mixed rates and exempt items

    One document can carry more than one rate. Set the default rate for the whole invoice, then change the rate on any line that is taxed differently, or tick Exempt. The totals then show the tax for each rate.

    HMRC asks for the VAT rate against each description, and for zero rated or exempt items to show clearly that no VAT is payable, with a separate total. Revenue in Ireland asks for a breakdown by rate.

    Example: a UK invoice with two VAT rates

    Here is a filled example from a UK uniform supplier selling to a VAT registered dance school, with invented names and prices. Children’s clothes are zero rated in the UK, while the staff hoodies and embroidery set up are standard rated at 20%. HMRC sets no title wording, so the title is plain Invoice.

    LineQtyUnit priceVAT rateNetVAT
    Children’s dance leotards24£11.500%£276.00£0.00
    Staff hoodies, printed6£22.0020%£132.00£26.40
    Logo embroidery set up1£35.0020%£35.00£7.00
    Totals£443.00£33.40

    The amount due is £476.40, under number INV-2026-0087.

    How soon to issue it

    Most tax offices set a deadline, counted from the supply or from the customer’s request, and a late document can hold up your customer’s tax claim. Australia and New Zealand allow 28 days from a request, the UK normally 30 days from the tax point, and Singapore 30 days from the supply.

    Ireland allows 15 days from the end of the month of supply, South Africa 21 days and the UAE 14 calendar days.

    Questions, answered.

    Short answers first. Something missing? Ask us.

    When do I need to issue a tax invoice?

    Usually when you are registered for GST or VAT and sell to a customer who is also registered, because they need it to claim back the tax. The trigger differs by country: in Australia it is any taxable sale over $82.50 or any request, and in the UK it is standard or reduced rated supplies to VAT registered customers.

    Can I use this if I am not registered for GST or VAT?

    Yes, but leave the registered box unticked and set Tax to None. The title stays as plain Invoice, no tax is added and no tax number is shown. Charging tax you are not registered to collect is not allowed, so check your country’s registration threshold before you add any.

    Does the generator work out the tax for me?

    Yes. In Added mode it multiplies each line by its rate and adds the tax on top. In Included mode it takes the tax out of the price you typed, so a $110.00 Australian sale shows $10.00 of GST, one eleventh of the price.

    Can I show prices that already include tax?

    Yes, set Tax to Included. Some countries accept an inclusive total with a statement: New Zealand allows a GST inclusive amount with a statement that GST is included when every item is standard rated, and South Africa accepts a total with “VAT included @ 15%”. Others, such as Singapore, want the amount before tax, the tax and the total.

    Which tax number goes on the document?

    Your own registration number: an ABN in Australia, a GST number (the same as your IRD number) in New Zealand, a VAT number in the UK, Ireland and South Africa, a GSTIN in India, a GST/HST number in Canada, a GST registration number in Singapore and a TRN in the UAE. The preset changes the label for you.

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