How florists price arrangements and orders
Florists usually price by the finished piece, in size tiers such as standard, deluxe and premium, rather than by the stem. Event work is priced per item after a consultation, and business clients pay a set weekly amount. Delivery and hire are extra lines.
- Per item for events: bouquets, buttonholes, arches and table arrangements, each with a quantity.
- Standing orders: a fixed weekly arrangement, swapped on a set day.
- Delivery: a flat charge by suburb or zone, with a surcharge for timed or same day runs.
Florist invoice template line items and example prices
These lines cover retail, event and business work. The prices are examples in New Zealand dollars, before GST, to show structure only. Because seasonal stock changes, name the style and color palette rather than promising one flower.
| Line item | Basis | Example price (NZD) |
|---|---|---|
| Bridal bouquet, garden style, whites and greens | Per item | $260 (example) |
| Ceremony arch flowers, installed and removed | Per installation | $950 (example) |
| Sympathy wreath, 40 cm | Per item | $180 (example) |
| Lobby arrangement, weekly refresh | Per week | $185 (example) |
| Glass vessel hire, returned after the event | Each | $6 (example) |
| Flower delivery, Zone 2 | Per drop | $15 (example) |
GST on a florist invoice in New Zealand
Inland Revenue charges GST at 15%, and you must register once turnover reaches $60,000 in the last 12 months or is expected to in the next 12. Since 1 April 2023 the rules ask for taxable supply information, though you may still title the document Tax Invoice. The details depend on the sale value.
- $200 or less: your name or trade name, the date, a description and the amount charged.
- Over $200 up to $1,000: add your GST number, plus either the GST exclusive amount, the GST and the total, or a total with a statement that it includes GST.
- Over $1,000: for a GST registered buyer, add their name and one identifier, such as an address, email or NZBN.
Your GST number is the same as your IRD number, now always 9 digits. Read Inland Revenue’s guide to taxable supply information, or our page on the New Zealand tax invoice template.
Weekly standing orders for hotels, clinics and offices
Standing orders are easiest to bill once a month, with one line per arrangement and the number of weekly visits as the quantity. Write the month in the description and note any week you skipped or swapped.
Agree in writing what happens over public holidays and summer closures. For repeat billing on a schedule, WhizInvoice can send the same invoice each month, and our guide to recurring invoices covers how to set dates.
Floral arrangement invoices for weddings and events
Event flowers are normally booked months ahead, so the work is split into a booking fee that holds the date and a final invoice once the couple or event organizer confirms numbers. The final bill lists every piece, installation, hired vessels and the booking fee received.
- Final numbers: set a date, such as three weeks out, after which table counts are locked.
- Substitutions: say in your terms that you may swap a flower of similar style and value if the original is unavailable.
- Hired items: list vessels and stands with a return date.
Corporate functions often come through a planner, who may want your bill to match their own event planning invoice.
Florist invoice mistakes worth avoiding
Florist invoices tend to go wrong in small ways that still cost real money: gift orders billed to the wrong person, hired vases never recovered, and standing orders that quietly fall behind.
- Gift orders: bill the sender, and put the recipient’s name and delivery address in the line description, not in the Bill to box.
- One line saying “flowers”. Name each piece so a hotel or funeral home can match it to their order.
- No delivery charge on a timed or out of zone drop.
- Unpaid standing orders left running for months. Pause the order when an invoice is two cycles overdue.
Open the hotel flowers sample
The prefilled florist sample loads a Hamilton florist’s November invoice to a hotel: four weeks of lobby, reception and restaurant arrangements, a one off conference room piece and weekly delivery, with 15% GST. Edit the lines, upload your logo and save a PDF, all free in the browser.
More designs are in our invoice template collection. Neighboring trades have their own versions too: a baker invoice for cake orders and a tailor invoice for alterations.
Fill it in on screen and download or email a real PDF. No sign up.