Free receipt maker for payments you have received

How to use the receipt maker

Fill in the form from top to bottom, glance at the preview, then download the PDF. It takes a couple of minutes, and the draft saves itself in your browser as you type, so a refresh or a closed tab does not lose your work.

• Pick your country so the currency and the tax name match where you trade.
• Add your business name, address and logo, and a tax number only if you are registered.
• Enter the person or company who paid. For a counter sale, a name is enough.
• List what the payment covered, one line per item or service, with the quantity and price.
• Set the date paid and choose the payment method, such as cash, card or bank transfer.
• Check the receipt number. It starts at RCT-0001; type another number to continue your own series.
• Download the PDF or print it, then give it to your customer.

A receipt must match a real payment

A receipt is proof that money changed hands, so make one only after you have been paid, for the exact amount you received, dated the day you received it. If a transfer has not arrived yet, wait. A receipt for money that was never paid is misleading and can amount to fraud.

This tool is for honest records only. If someone asks for a receipt that does not match what they paid, perhaps to inflate an expense claim or support a warranty they are not owed, say no. Our terms of use rule out fake receipts and any other fraudulent document.

For a part payment, write the receipt for the part paid and note the balance still owing.

What to put on a payment receipt

A useful receipt answers five questions: who was paid, who paid, what for, how much and how. Add a receipt number so you and your customer can find it later, and quote the invoice number when the payment settles an invoice you sent earlier.

• Your business name and contact details, plus your tax number if you are registered.
• A receipt number that you have not used before, for example RCT-0042.
• The date paid. It can differ from the date you write the receipt, so label it clearly.
• The name of the person or business who paid.
• Each item or service, with its amount.
• Any tax included in the price, shown as an amount.
• The total received and the payment method, with a card’s last four digits or a transfer reference if that helps.

Example: a card payment receipt, filled in

Here is a filled receipt from a mobile bike repair business in Ontario. The business, the customer and the prices are made up. Ontario charges HST at 13%, so the receipt shows that rate and the tax on its own line.

Country notes for receipts

Receipt rules are usually lighter than invoice rules, but a seller registered for tax still needs to show that tax properly. Two tax offices spell out what they expect. Checked against official pages in October 2026.

• Canada: the CRA says receipts and invoices should show the GST/HST rate, and either list the tax separately or state that the total includes it. Where HST applies, show the single HST rate, not its federal and provincial parts.
• Singapore: IRAS says that receipts given to customers who are not GST registered should be serially printed and show the date, your name, your GST registration number, the total including GST and a statement that the price includes GST.
• Tax claims: a customer claiming back GST or VAT needs a document from the tax invoice generator, not a receipt.

Receipt or invoice: which one to send

Send an invoice to ask for money and a receipt to confirm you got it. When a customer pays on the spot, one receipt can do both jobs. When you invoiced first, the receipt should quote the invoice number, so anyone reading either document can match the two.

Our guide to the difference between an invoice and a receipt covers deposits and part payments. To bill before you are paid, use the free invoice generator, and for GST registered work in Australia, India or Canada, the GST invoice maker sets up the tax lines. For a printed shop layout, see the small business template.