Invoice template PDF printable in three designs

Print a free invoice template PDF and fill it in by hand, or make a typed invoice PDF in the free generator with your logo and the totals worked out.

Clear on any home or office printer
Classic, Modern or Simple design
Or a filled PDF with selectable text

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Free, no account3 designsUpdated 31 Oct 2026

Invoice template PDF in the Classic design — The same fields in all three designs. Pick the look that suits your business.

The same fields in all three designs. Pick the look that suits your business.

01What is an invoice template PDF?

An invoice template PDF is a fixed layout invoice you print and fill in by hand, or a typed invoice saved as a PDF so it looks the same on every screen and printer. Download a printable invoice PDF in Classic, Modern or Simple style, print it, and fill it in by hand with a pen. If you would rather send a typed document, use the free generator instead: it makes a filled PDF with real, selectable text, your logo and the totals worked out, ready to email.

Price: Free, no sign up
File: .pdf
Designs: Classic, Modern, Simple
Best for: Any business that bills customers

02Anatomy

Seven parts of the PDF invoice template

Point at a number to see where each part sits. Fill in every one and the invoice is ready to send.

Blank PDF invoice template with its parts numbered — The Classic design, before you fill it in.

Your business detailsLogo, legal name, address and your tax number.
Title and invoice numberA clear title and a unique number that runs in sequence.
Client detailsThe client's legal name and billing address, plus their tax number for business sales.
Dates and termsIssue date, payment terms and a real due date the client cannot misread.
Lines the client can checkOne line per job, item or visit, with the quantity and price, and their PO number where they use one.
Notes that stop questionsJob address, references and anything the client needs to approve it without emailing you.
Amount dueThe total in a panel that stands out, with the due date beside it.

03Free tax calculator

Work out the tax before you invoice

Enter your price, choose where you bill, and see the exact tax lines your invoice should show. Nothing is saved or sent.

Invoice total

1,100.00

Taxable value: 1,000.00
Tax 10%: 100.00

Standard rates checked October 2026. Your goods or service may have its own rate, so confirm it before you invoice.

Put it on an invoice

Printable blank or generated: which do you need?

The printable files are for handwriting. They suit work away from a desk, such as markets, call outs and site visits, or anyone who simply prefers pen and paper. If you have a phone or laptop to hand, a generated PDF is faster to send and easier for your customer to read.

Your situation	Best choice
No device on site, customer pays on the spot	Printed blank, filled in by hand
Bill sent by email after the job	Generated PDF from the free generator
GST or VAT registered, customer claims the tax	Generated PDF with the country preset
Long lists of parts or hours	Generated PDF, or an Excel file

How to print and fill in the blank PDF

Open the file, print it at actual size, and fill it in with a dark pen. Print a small stack at a time so you always have spares, and number them in order before you leave for the day so you never issue two with the same number.

Open the PDF in your browser or a PDF reader.
Print at Actual size or 100%. If your paper differs from the file, choose Fit to page.
Write your business details once on each sheet, or use a rubber stamp.
Fill in the customer, the date, each line and the totals in block capitals.
Photograph or copy each invoice before you hand it over, so you keep a record.

How to make a filled invoice PDF with the generator

The free generator builds a typed PDF in your browser. The text is real and selectable, the fonts are embedded, and the totals and tax are calculated for you. It takes a couple of minutes and needs no account or download.

Open the free invoice generator, or a country preset such as the UK setup.
Fill in your details, the customer and the lines. The preview updates as you type.
Choose A4 or US Letter, and one of the eight designs.
Download the PDF, or print it straight from the browser.

About editable PDF invoices

Our printable files are made for a pen. They do not have form fields to type into. You can place text on them with a PDF editor, but it often lands slightly out of line with the boxes, and the totals will not calculate. For a typed result, the generator is the cleaner route.

If you need a file you can edit and reuse on a computer, download the Word version or the Excel version of the same design instead. Our guide to making an invoice in Word and Excel walks through both.

Tips for handwritten invoices

A handwritten invoice is only as good as its legibility. Write so a stranger could read every figure, and fill in every box your customer needs. Leave nothing blank that someone could fill in later, and never change a figure once the invoice is handed over.

Strike through unused lines so nothing can be added after you hand it over.
Write the date with the month in words, such as 27 October 2026.
If you make a mistake after handing it over, do not alter it; issue a credit note and a new invoice.
More file types and country layouts are in the template library.

Make it in the free generator

Fill it in on screen and download or email a real PDF. No sign up.

Open the generator

Questions, answered.

Short answers first. Something missing? Ask us.

Can I type into the PDF template?

Not directly. The printable files have no form fields, because they are meant to be filled in by hand. To get a typed invoice PDF, use the free generator, which builds one with real text, or download the Word or Excel version and save it as a PDF yourself.

Can I give a customer a handwritten invoice?

Yes. The official guidance we checked lists the details an invoice must carry, not how it is produced. What matters is that every required detail is present and legible, including your tax number and the tax amount if you are registered. Keep a copy of each one.

Will it print on US Letter paper?

Yes. If the file’s page size differs from your paper, choose Fit to page in the print dialog and the layout scales to fit with a little extra margin. The generator lets you choose A4 or US Letter directly, so the PDF matches your paper exactly.

Is the generated PDF really free, without a watermark?

Yes. The generator is free, with no account, no watermark and no limit on how many invoices you make. The PDF is built in your browser, and your details are not sent to us unless you press Email me to send it to your inbox.

How do I keep copies of handwritten invoices?

Photograph each invoice with your phone before you hand it over, or use a carbon duplicate book alongside the printouts. Store the photos in one folder per year, named by invoice number. Your records then match what each customer received.

Send it today. Get paid on time.

Open in the free generator Browse all invoice templates