How cleaning businesses usually charge
Cleaners usually charge a flat price per visit for regular homes, an hourly rate per cleaner for open ended jobs, and a monthly fee for offices. Move out and deep cleans are often quoted as one flat price. Your invoice should use the same unit the client agreed to, so the numbers look familiar.
When a team works by the hour, show cleaner hours rather than clock hours. Two cleaners for 2.5 hours is 5 cleaner hours, and writing it that way stops a client thinking they were billed twice.
Example items on a cleaning invoice template
A cleaning invoice reads best when each visit or add-on is its own line, with the date beside it. Every price below is an example; home size, location and travel time all change the real figure.
| Line item | How it is usually charged | Example price |
|---|---|---|
| Standard clean, 3 bed 2 bath | Flat per visit | $140 |
| First visit deep clean | Flat, one time | $260 |
| Inside oven | Add-on per visit | $40 |
| Interior windows | Per window | $6 each |
| Move out clean, 2 bed apartment | Flat per job | $320 |
| Office cleaning, 3 evenings a week | Monthly fee | $1,150 per month |
| Lockout or late cancellation | Flat fee, if in your policy | $50 |
Invoicing recurring cleans: per visit or monthly
For regular clients you can invoice after each visit or send one invoice a month listing every visit. Monthly invoicing means less paperwork for both of you, as long as each visit is on its own line with a date. If a visit was skipped, leave it off and say why in the notes.
Here is a monthly example: “Biweekly standard clean, Oct 6 and Oct 20, 2 visits at $140” plus “Inside oven, Oct 20, $40”, total $320. Our guide to recurring invoices covers schedules and wording. This generator does not send repeat invoices automatically, but WhizInvoice can if your client list grows.
What to put on a cleaning invoice
Many cleaners include the service address as well as the billing address, because the person paying is not always the person living there. Landlords, property managers and adult children paying for a parent’s clean all come up. Add the dates, what was cleaned and any agreed extras.
- Service address and billing address, if different.
- Visit dates, and start times for hourly work.
- Rooms or areas covered, especially on move out and deep cleans.
- Whether you or the client supplied products and equipment.
- Your cancellation policy, stated once in the terms.
Cleaning invoice mistakes to watch for
Cleaning invoices are short, so small errors stand out. The most common trouble comes from recurring work: dates that are missing, visits that did not happen, or extras the client never asked for. A few habits keep these invoices quick to approve.
- Putting access details on the invoice. Never write alarm codes or key locations on a document that gets emailed and filed.
- Batching visits without dates. “4 cleans, $560” invites a query; four dated lines do not.
- Charging a cancellation fee the client never saw. Share the policy before you bill it.
- Billing the tenant for the landlord’s move out clean. Confirm who pays before the job.
- Adding unapproved extras. Ask before cleaning inside the fridge, then bill it.
Using our cleaning template and generator
This page has the cleaning layout ready as a Word file, an Excel sheet or a PDF. If you would rather type straight into a form, the cleaning invoice generator with sample visits opens with an example house cleaning month loaded, and you replace the dates, rooms and prices with your own.
Add your logo and download a PDF to email or print. Gardeners on similar visit schedules can use the landscaping invoice, and odd job work fits the handyman invoice template. See all designs in the invoice templates hub, or price a new client first with the cleaning quote template on WhizQuote.
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